Looking to plan your company’s holiday celebration with ease and style? Our ready-to-use Office Christmas Party Venue & Setup Checklist Template is here to help you stay organized and stress-free — from selecting the perfect venue to wrapping up the event.
What’s Included
- A streamlined checklist covering all key phases: Venue Selection, Layout & Setup, Decorations & Ambience, Seating & Table Setup, Catering & Bar Setup, Safety & Logistics, and Final Setup & Wrap-Up.
- Pre-formatted tasks with check-boxes so you can easily tick off what’s done.
- Practical prompts and considerations (e.g., guest count, accessibility, dietary needs, emergency procedures) so nothing gets overlooked.
- Flexible format: designed for easy editing in Word/Google Docs, or printing as a hand-out for your event team.
Why You’ll Love It
- Keeps planning on track – With everything laid out in one place, you’ll enjoy a clearer overview and better coordination with your venue, vendors and team.
- Saves time – No need to start from scratch. Simply download, customize, and use.
- Reduces stress – Having a checklist means fewer surprises, fewer last-minute rushes, and more time to focus on the fun part: the party itself.
- Professional polish – Whether your event is large or small, this template makes sure even the smallest details are considered: from power outlets to table linens to cleanup logistics.
How to Use It
- Download the file and save a working copy with your event name/date.
- Populate the guest count, budget, and preferred date under the Venue Selection section.
- Walk through each section with your planning team or vendor(s) and adapt as required (e.g., specific theme, number of tables, dietary restrictions).
- Assign responsible persons for each major task (e.g., “Decorations lead”, “AV technician”, “Catering coordinator”).
- Print a version for your venue and event-day staff; also, keep a digital copy for edits or last-minute adjustments.
- On the day of the event, use it as your checklist: tick off each task during setup, monitor progress, and ensure everything is ready before guests arrive.
- After the event, use the last section to oversee cleanup, returns, and payments — and keep notes for next time.
Important Notes
- This template is provided for organizational use only and does not substitute formal contracts with vendors, venue agreements or legal advice. We recommend you review any vendor/venue agreements separately.
- Customize the template to reflect your company’s event scale, theme, and any specific internal requirements (e.g., branding guidelines, health & safety protocols).
- Feel free to make multiple copies if you’re organizing additional functions (e.g., multiple parties in different departments or locations).
Download Now
Click the button below to access your editable template and kick off your holiday event planning with confidence and ease.
